Student’s Right to Cancel:

A student who cancels the enrollment agreement within seven days (until midnight of the seventh day excluding Saturdays, Sundays, and legal holidays) after signing the agreement will receive a refund of all monies paid except the non-refundable application fee. Book returns are to be arranged by the student with the specific third-party vendors according to their return and refund policies. Refunds only relate to actual dollar amounts paid. If a student signed an enrollment agreement under a discounted tuition schedule, the refund amount and the calculation of any part of it only relate to the actual dollars paid, not the regular tuition amount. 

A student who cancels after seven days but prior to the student’s first lesson and materials are received will receive a refund of all monies paid except for the nonrefundable application fee.  Book returns are to be arranged by the student with the specific third-party vendors according to their return and refund policies.

All requests for cancellation by the Student must be through verified email to OUI_registrar@olivetuniversity.edu or in writing to the Registrar, Olivet University International, 36401 Tripp Flats Rd. Anza, CA 92539. Cancellation is effective on the date written notice of cancellation is sent. A withdrawal may be effectuated by the student’s written notice or by the student’s conduct, including, but not necessarily limited to, a student’s lack of attendance.


Refund Policy:

Students officially withdrawing or leaving from Olivet University International may receive a partial or full refund of tuition. Regardless, a $15 drop fee will be applied per course drop fee. All other fees are non-refundable. Refunds will be based on the total charge incurred by the student at the time of withdrawal or leave, not the amount the student has actually paid. Students must complete a Student Withdrawal Form or Leave of Absence Form and submit it to the Registrar’s office. The effective date is the date that the student files the form. Refunds will be made within 30 calendar days of the notification of an official withdrawal or leave of absence.

Fall, Winter and Spring quarter:
  • 100 percent Refund – Withdrawal or Leave of Absence Form received before end of week 1. 
  • Partial Refund*- Withdrawal or Leave of Absence Form received before end of week 1 of the quarter and prior to the end of week 5. During week 2: 80 percent refund, during week 3: 70 percent refund, during week 4: 60 percent refund, during week 5: 50 percent refund. (If the course length is not 10 weeks, the partial refund schedule will be adapted to actual course length with 50 percent refund correlating with having completed less than 50 percent of the course length.) 
  • No Refund - Withdrawal or Leave of Absence Form received before end of week 5, or after completion of 50 percent of course length.
Summer quarter:
  • Withdrawal or Leave of Absence Form received before end of week 1.
  • Partial Refund*- Withdrawal or Leave of Absence Form received before end of week 1 of the quarter and prior to the end of week 5. See footnote for refund aount calculation formula. For courses differing from the OUI standard 10-week format  partial refund is only available when less than 50 percent of course hours have been completed. 
  • No Refund - Withdrawal or Leave of Absence Form received before end of week 5, or after completion of 50 percent of course length.
*Partial Refund is based on the tuition billed for the quarter in which the student withdraws, according to the following formula: tuition / total program hours program hours x course completed hours = tuition earned by the school. For the purpose of this calculation, the total program hours equals the number of hours scheduled for the term.

Loans

If a student obtains a loan to pay for an educational program, the student will have the responsibility to repay the full amount of the loan plus interest, less the amount of any refund.

Bankruptcy

Educational and related fees are generally non-dischargeable in bankruptcy and will survive after the bankruptcy has closed. Except in certain limited situations, this means that a student will still owe the debt to the university after the bankruptcy.

Presently, Olivet University International does not have a pending petition in bankruptcy, is not operating as a debtor in possession, has not filed a petition within the preceding five years, and has not had a petition in bankruptcy filed against it within the preceding five years that resulted in reorganization under Chapter 11 of the United States Bankruptcy Code (11 U.S.C. Sec. 1101 et seq.)

California Student Tuition Recovery Fund

Students must pay the state-imposed fee for the Student Tuition Recovery Fund (STRF) if all of the following conditions apply:

  • A student in an education program, who is a California resident, or is enrolled in a residency program, and prepay all or part of their tuition either by cash, guaranteed student loans, or personal loans, and
  • Student whose total charges are paid by a third party such as an employer, government program or other payer, and who has no separate agreement to repay the third party. Students may be eligible for STRF if they are a California resident or are enrolled in a residency program, prepaid tuition, paid STRF assessment, and suffered an economic loss as a result of any of the following:
    • The school closed before course of instruction was completed.
    • The school’s failure to pay refund or charges on behalf of the student to a third party for license fees or any other purpose, or to provide equipment or materials for which a charge was collected within 180 days before the closure of the school.
    • The school’s failure to pay or reimburse loan proceeds under a federally guaranteed student loan program as required by law or to pay reimburse proceeds received by the school prior to closure in excess of tuition and other costs.
    • There was a material failure to comply with the Act or the Division within 30 days before the school closed or, if the material failure began earlier than 30 days prior to closure, the period determined by the Bureau.
    • An inability after diligent efforts to prosecute, prove, and collect on a judgment against the institution for a violation of the Act.
Sample Student Refund Calculation

Student completed 2 weeks of the 10-week term or 20% of the term.  Student due a refund for 80% of the remainder of the tuition bill less the drop fee of $15 per course calculated as follows: 

80% x $2,184 (total tuition paid) = $1,747
Drop fee of $15 per course x 2 courses = ($30)
Total refund due to student = $1,717



D.Min. Tuition Refund

Students officially withdrawing from the Doctor of Ministry program may receive a partial or full refund of tuition paid depending on the number of credit hours completed. Regardless, a $15 drop fee will be applied per incomplete course dropped. All fees other than tuition are non-refundable. This includes the Continuation Fee. Students must complete a Student Withdrawal Form / Leave of Absence Form and submit it to the Registrar's office. The effective date is the date that the student files the form. Refunds will be made within 30 calendar days of official withdrawal or leave of absence notification.


· Withdrawal - A portion of the ANNUAL tuition proportional to the number of program credit hours NOT completed yet will be refunded. A dropped active, but incomplete course incurs a course drop fee after the student confirms the official start of the course.


· Withdrawal Dropping NON-colloquium courses while continuing enrollment in the program – The same refund schedule applies as for any other OUI courses charged by credit hour. The cost per credit hour in this case is: Annual tuition / total annual credit hours attempted. Therefore after officially starting a course for five weeks and more no refund is given. After week 1 and before completion of week 4 a partial tuition refund is given.


· Dropping NON-colloquium courses while continuing enrollment in the program – The same refund schedule applies as for any other OUI courses charged by credit hour. The cost per credit hour in this case is: Annual tuition / total annual credit hours attempted. Therefore after officially starting a course for five weeks and more no refund is given. After week 1 and before completion of week 5, a partial tuition refund is given.


· Dropping courses while continuing enrollment in the program AFTER officially having started – Drop Fee applies. No further effect on tuition status.


· Dropping courses while continuing enrollment in the program BEFORE officially having started – No drop fee. No further effect on tuition status.


Refunds will be based on the annual charge incurred by the student at the time of withdrawal or leave, not the amount the student has actually paid. Partial refund will be calculated according to the following formula based on credit hours completed:


Formula: Tuition Due = annual tuition - annual tuition / total annual credit hours x annual credit hours completed.


Refund Example 1:

Student paid $4,000 tuition in the beginning of the academic year and then takes two 2-credit courses without an onsite component during the colloquium, but the student decides to withdraw from the program during week 5 of the course.

Refund = 4,000 x 10% = $400 USD. Drop Fee: $30 USD.


Refund Example 2:

Student paid 4k tuition in the beginning of the academic year and then takes two 2-credit courses, but the student decides to withdraw from the program before the colloquium begins.

Refund = $4,000 - (4,000/4*0) = $4,000. Drop Fee due = $30 USD


Refund Example 3:

If the same student withdraws from the program one day after the colloquium starts, the refund would be:

Refund = $4,000 - (4,000/4*4) = $0 USD, and the drop fee would have been the same.


Refund Example 4:

If a student withdraws from three courses one day after the colloquium starts, the refund would be:

Refund = $0 USD, because the student stays enrolled in the program. Drop Fee: $45 USD.


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